Information Publication Scheme Plan

Purpose

NAIF’s Information Publication Scheme (IPS) Plan shows:

• what information we publish;
• how the information is published; and
• how we otherwise comply with the IPS requirements under section 8(1) of the FOI Act 1982
• In this Plan, information published or to be published by NAIF under the IPS is referred to as “IPS information holding”.

Objectives

Our objectives in relation to this Plan are to outline appropriate mechanisms and procedures to:

• manage the IPS information holdings relevant to our compliance with the IPS
• proactively identify and publish all information legally required to be published, including this Plan, in accordance with section 8(2) of the FOI Act
• proactively identify and where practicable publish optional information, in accordance with section 8(4) of the FOI Act
• review on a regular basis and ensure that IPS information holdings are accurate, up-to-date and complete
• make arrangements so that information published under the IPS is easy to locate, understandable, machine-readable and re-useable
• make arrangements so that the format of online content complies with Web Content Accessibility Guidelines (Version 2); and
• monitor and access our compliance with the IPS and this Plan.

Implementing the IPS

Our approach to developing our IPS contribution is:

• Our Freedom of Information Officer is responsible for leading the work on our compliance with the IPS;
• We have developed an IPS information register required to be published under the IPS and a ‘disclosure log’ of information released in response to FOI requests;
• the IPS information register is reviewed periodically to identify any IPS information holdings and ensure that the information is up-to-date and complete;
• We take a similar approach in relation to the identification of information that may be published under section 8(4) of the FOI Act (optional information) and information that is made available to the public otherwise than by publication (section 8A(2) of the FOI Act  (third party publication). The IPS section of our website provides links to the IPS information holdings published on our website;
• In our reviews, we will consider whether IPS information holdings are easy to locate, understandable, machine-readable, accessible and useable, as well as accurate, up-to-date and complete; and
• We will also consider comments and feedback from our stakeholders (including the public) when determining whether IPS information holdings are easy to locate, understandable, machine-readable, accessible and useable, as well as accurate, up-to-date and complete.

Administering information published under the IPS

We have developed an information management framework for IPS information holdings including:

• identifying on an ongoing basis any information that is required to be published;
• identifying on an ongoing basis any information that may be published;
• identifying on an ongoing basis any information that is already otherwise available to the public;
• making arrangements so that IPS information holdings continue to be easy to locate, accessible and useable, as well as accurate and up-to-date; and
• making arrangements to publish information about any charges to be imposed for providing IPS information, including how those charges will be calculated.
• Our Freedom of Information Officer is responsible for implementing, reviewing and revising this Plan.
• Each relevant business unit of NAIF is responsible for keeping IPS information holdings accurate, up-to-date and complete.
• We do not impose access charges for our IPS information holdings. If this changes, we will update this Plan to provide details of how we will impose access charges and how they will be calculated.
• We may engage in public consultation in relation to policies that form part of our IPS information holdings.

IPS information architecture

We publish the information required under the IPS in the IPS section or other sections of our website. If the information is not available for download, it will be made available in hard copy on request. Details of how this information can be obtained are provided on this website.

To make arrangements so that IPS information holdings are easy to locate, understandable and machine-readable, we will:

• wherever possible, provide online content in a format that can be searched, copied and transformed;
• provide a search function for our website; and
• seek and respond to community feedback about whether the IPS information is easy to locate, understandable and machine-readable.
• We publish IPS information holdings in English.

The IPS information holdings that are available on our website are published under the following headings:

• Agency Plan
• Our Organisation
• How we invest
• NAIF Board
• Our Responses to Parliament
• Our Annual Reports
• Routinely requested information and disclosure log
• Consultation arrangements and
• Contact us.

• These headings are reviewed and supplemented as necessary if NAIF’s structure or business changes or on any annual review of this Plan.

Accessibility under the IPS

We implement the World Wide Web Consortium Standards and Web Accessibility Initiative Guidelines for accessible web page design by people with disabilities.

• We meet the World Wide Web Consortium’s Web Content Accessibility Guidelines version 2.0 (“WCAG 2.0”) web standard endorsed by the Australian Government for all online information we are required to publish under the IPS and any new documents to be published in the IPS section.

Where a document is not yet available in an accessible format, it will be made available in an accessible format on request by contacting NAIF’s Chief Executive Officer. Those requests may be subject to a small number of exceptions including:

• PDFs made of images of scanned documents;
• documents that are out of date but are provided for historical reference; and
• charts, tables and forms.

Information required to be published under the IPS

We will publish information in accordance with section 8(2) under the following headings:

• Agency Plan:
  The Agency Plan is this plan.
• Our Organisation:
  This includes an organisational chart and information about our Board, including statutory appointments.
• How we invest:
  This outlines NAIF’s functions and decision-making powers. We also publish other helpful and relevant information relating to these functions and powers. This includes NAIF’s operational information to the extent that information is not considered to be exempt (see note below).
• NAIF Board:
  This includes information about our corporate governance structure, board, its charter and board audit committee.
• Our Responses to Parliament:
  The NAIF does not routinely provide information to Parliament but this heading will be established to contain any information which may fall within that category.
• Our Annual Reports:
  This will include the full text of NAIF’s Annual Reports prepared in accordance with the Public Governance, Performance and Accountability Act 2013 (Cth).
• Routinely requested information and disclosure log:
  This will include information, if any, routinely made accessible in response to FOI requests. We also publish a disclosure log which will identify documents to which we have given access under the FOI Act.
• Consultation arrangements:
  Where we undertake or are required to undertake public consultation on a policy, it will make available information on the procedure for public submissions.
• Contact:
  This includes the name, telephone number and email address of the Chief Executive Officer who can be contacted about access to NAIF’s IPS information holdings or to whom a request under the FOI Act can be made.
  In accordance with section 8C of the FOI Act, we will not publish any exempt matter.

Other information to be published under the IPS

In addition to the information that we already publish on our website, NAIF will publish, such other optional information in accordance with section 8(4) of the FOI Act.

IPS compliance review

We will undertake, in conjunction with the Information Commissioner, a first review of the operation of the NAIF’s IPS contribution within the timeframes set out in section 9(2) of the FOI Act.

Following this first review, we will undertake, in conjunction with the Information Commissioner, a review of the operation of our IPS contribution as appropriate from time to time and in any case – within five years after the last review was completed.